Select the Add address link to open up a form to add an additional record.
The Edit Selected and Delete Selected buttons allow you to select a single address and then change any of the above fields, or delete the entry entirely. You are only allowed to select one entry at a time for the edit button. These buttons appear both above and below your Personal Address Book Listing.
Your Personal Address Book Listing will list all the entries you have added to your Address book. The Check boxes to the left of the entries will allow you to edit or delete, as mentioned above.
When editing or creating entries, there are five fields that you can provide information for. For the Nickname, put a familiar name without spaces (i.e., SetelUser). Something to help jog your memory. Anything that will give you an accurate idea to whom this e-mail address belongs.
This must be the person's fully qualified E-mail address. Guessing here just won't cut it. There are three parts to an e-mail address. First is the recipient's identifier, such as "johnq". Next is the domain name section, which could take the form "setel." Last comes the top level domain, which could be com, us, org, net, edu, or any of several others. So if we put all those together it must be in the form of johnq@setel.com. If this is not correct you are likely to get your mail back in the form of a bounced message. You can also add the user's First Name, Last Name, and any other Additional Info you might find useful (phone number, address, etc.). Last Name and Additional info are optional.
Select the Add Address button to add the entry into your Address Book.
Using the Import CSV File function, you can copy your address book entries from an e-mail client such as Outlook or Outlook Express into Webmail for easy access. This does, however, require a little bit of effort, but it is well worth it. To export your current contacts from Outlook/Outlook Express into *.csv form:
- Go to File >> Import and Export. This brings up the Import/Export Wizard.
- Your first option is to choose an action. Choose Export To a File.
- Then you're asked to choose a file type. Choose Comma Separated Values (Windows)
- Choose your Contacts Folder to export.
- You will be asked where to export the contacts. We recommend your desktop as the location, with contact.csv as the filename.
- Delete all unnecessary fields in your contacts.csv file by opening your file in a spreadsheet program like Excel. Webmail will only import four fields in to the address books: E-mail, Display Name, First Name, Last Name, and E-mail Address. Delete all other fields. (You could optionally exclude unnecessary fields by choosing Do Not Include during the mapping process in step 8 below, but we personally feel this is the easier method).You will want to order the fields in the exact order specified above. You will probably want to edit the display name for most e-mail address entries now. By default it uses the e-mail address itself. Remember, your Display Name (or Nickname) cannot contain any spaces.
Select the Browse button and choose the contacts.csv file you modified earlier. Then select the Import CSV File button. You will now be presented with an import format screen as shown below. If you aligned all the columns appropriately before importing them here, then all you need to do is fill the fields in as shown below. Basically you are mapping Nickname, First Name, Last Name, and the E-mail fields to the fields in your imported *.csv file. Now select Finish. Your entries should now be imported into your address book.
If you want to Export your address book entries from Webmail for backup purposes, or to transfer to another e-mail client, you can press the Export CSV File button. A file will be downloaded to your computer with the name and location you specify.
